ARLIS/NA Washington D.C. Conference: Notes on Collection Development SIG Meeting Minutes


 Collection Development SIG Meeting      Friday, May 2, 4:30 PM

Outgoing coordinator: Ross Day
Incoming co-coordinators: Paula Gabbard and Chris Sala
Moderator: Paula Gabbard
Recorder: Christina Peter

Approximately 50 members attending

The meeting proceeded according to the agenda previously circulated by Paula Gabbard; each of the six agenda items was allotted ten minutes for discussion.

  • Outgoing coordinator Ross Day welcomed the group and introduced the incoming co-coordinators, Paula Gabbard and Chris Sala.

    From Ross Day’s remarks: Over 500 conference registrants indicated that collection development was their interest. Vanessa Kam’s recent article The Tenacious Book in the Spring 2014 issue of Art Documentation could have boosted interest in the subject.Can we learn how to curate small press materials? How do librarians use social media for collection development?

  • Paula Gabbard introduced the idea of starting up a Collection Development SIG blog and invited contributors. Blog entries can be short items of interest. Anybody from an ARLIS member’s institution can be a contributor.
  • Discussion of PDA (Patron Driven Acquisitions) also known as DDA (Demand Driven Acquisitions) in response to a question submitted by Jessica Evans Brady, Visual and Performing Arts Librarian at Florida State University. FSU supports a Ph.D. program in Art Education; as per a recent administrative decision, all library acquisitions going forward will be e-books, while print publications will be acquired on a PDA basis. The discussion elicited a variety of comments from the attendees. The question of ILL versus PDA was raised. It was mentioned that most art libraries rely on YBP for their PDA programs; as a result, all art libraries might end up with very similar collections. Other problems: publishers may pull out from e-book PDA programs; turnaround time for print PDA is much longer than promised by the vendors; in the library OPACs it is not always easy to tell apart records for items owned from records loaded for ordering.

    In response to a question with regard to e-books via JSTOR, Ross Day reported that Watson Library started acquiring e-books from JSTOR just two months earlier, and they are still in the phase of evaluating the program. Advantages seen so far: LC classification; opportunity to choose individual publishers; the JSTOR platform is just too good to give up.

  •  Discussion following a question submitted by Susan Craig, Art & Architecture Librarian, University of Kansas, who is in the process of building a collection of inexpensive documentary art-related DVDs (such as interviews with artists, architects, designers, explanations of art materials or techniques, explorations of the works of a visual artist, etc.) of ca. 1,000 items, and is looking for a consolidated vendor. Suggestions: Michael Blackwood Productions; the National Media Market in Charleston; Microcinema; the SIG should groom a vendor.
  • Paula Gabbard introduced the topic of full-text online catalogs offered by major cultural institutions, sometimes without corresponding metadata. She suggested that librarians should talk to the publishers and create a workflow to add records to the “Worldcat Electronics Collection.” Comments from the floor: Serial Solutions has all the Met’s e-publications, and they will provide records to subscribers, but these are of varying quality. Serial Solutions is frequently updated, as opposed to OCLC’s Knowledge Base, which is not. Hathi Trust is better for content than for records. Metadata is available for titles in the Getty Research Portal. Nobody is indexing online exhibitions. Kathleen Salomon of the Getty suggested that in view of the many virtual publications popping up, the group should advocate with the content creators for providing metadata.
  • Paula Gabbard introduced a topic raised by Raymond Smith, who voiced the vendors’ and dealers’ frustration at being barred from posting announcements on the ARLIS-L listserv. The attendees were unanimously in favor of the vendors position: some of them are mom-and-pop operations, they don’t have deep pockets, they are members of good standing with ARLIS/NA and already pay a lot for exhibiting at the conferences and for supporting ARLIS. Susanna Simor stressed that for selectors these e-mails are important. Paula Gabbard said that one idea would be to allow the planned Collection Development SIG Blog become a place ARLIS/NA member vendors could post announcements; she expressed her wish to further discuss the issue with members of the Executive Board. Jon Evans pointed out that Judy Dyki has to vet all e-mails sent to ARLIS-L for appropriateness of content, and inundating the listserv with vendors’ e-mails would pose too much of a burden on her. Kitty Chibnik mentioned the RBMS listserv, where vendors are allowed to post on certain days of the week.

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